An application for payment is the document a subcontractor submits at each valuation date to state the value of work completed to date and the sum considered due — standard practice under JCT and NEC contracts and the Construction Act's interim payment regime.
This free generator produces a complete interim application: a cover summary showing the contract sum, variations, retention withheld, amounts previously certified, and the sum now applied for — backed by an itemized valuation breakdown showing percent complete and balance for every work item. Use the settings to switch currency to GBP and turn off US-specific blocks like notarization.
The generator uses North American payment-application vocabulary; here is how it maps to UK usage:
| On this form | Local term |
|---|---|
| Pay application | Application for payment / Interim application |
| Retainage | Retention (commonly 3–5%) |
| Schedule of values / Continuation sheet | Pricing document / Valuation breakdown |
| Change orders | Variations |
| Previous certificates for payment | Previously certified / previous payment notices |
Frequently Asked Questions
- What is an application for payment?
- An application for payment is a contractor's or subcontractor's statement, submitted at each valuation date, of the value of work completed to date and the sum it considers due. It typically shows the contract sum, agreed variations, retention withheld, amounts previously certified, and the net sum applied for.
- How is retention handled?
- Retention is a percentage of the certified value — commonly 3–5% in the UK — withheld until completion, with half typically released at practical completion and the remainder at the end of the rectification period. Set your retention rate in the generator and it is deducted automatically on every application.
- Does this produce payment notices or payless notices?
- No — those are the paying party's documents with statutory deadlines under the Construction Act. This tool produces your application for payment: the itemized valuation and sum applied for that starts the payment cycle. Deadlines and notice requirements remain your responsibility.
- Can I use this on JCT or NEC contracts?
- The document structure — itemized valuation against a contract sum with retention and previous certificates — is what JCT interim applications and NEC assessment submissions expect in practice. Check your contract's required format and submission timing; some employers specify their own application forms.
- How do I produce the next application?
- Click “Next Application”. This period's amounts roll into the previous-applications column, the sum due is added to previous certificates, and the application number increments — so each interim application builds on the last.